Meeting #4 - Aug 13th

Agenda

8.05 - 8.10 KPI update and Aug target
8.10 - 8.25 Smart AC/RB
8.25 - 8.40 Expectation setting list for RB and what are we looking for in Second Cycle
8.40 - 8.50 OGX Summit
8.50 - 9.00 Project Update - Vivian


KPI update and Aug target: LB | Application | RB | RA | Available

• National level: LB ? | AP 16 | RB ? | RA 1 | AV 8
• WKT: LB 10 | AP 2 | RB 3 passed | RA 1 | New 3
• VIC: LB 0 | AP 2 |
  

NB: Our target for cycle 2 Aug 21st was originally 60 EPs but this has been reviewed to 45 EPs because CTB having a bit of trouble w/ meeting first cycle targets.


Smart AC/RB

It is suggested for AC and RB to be run on the same date and allocating one day per project - generally some time is needed to decide if the member will pass AC or not so the suggested method is to run AC the first day without RB and then run RB from the next day on. E.g. if the member pass AC today then pass RB the following day then they will sign the contract and make payment immediately. Remeber to inform members at the beginning that they have to sign the contract and upload their form straight after they pass RB.

GCP: WKT did very well this RB having passed 3 people and signed 3 contracts - they just need to upload their form now.

• AKL - running this during their semester break
• WKT - running this during the weekend (on the last week of uni)
  
• VIC - running it during the weekend

How to make sure your EP sign contract and pay after RB:

1. Once you receive their application from www.aiesec.org.nz email them about the process of selection in detail.

• AC (date and purpose)
• RB (date and purpose)
• Contract and payment need to be signed if you pass RB. You will have a copy of contract after attending AC.

2. Remind them during AC interview, show them JD in IS and AC

3. Right expectation setting in RB

• Which country
• Which project/internship are you interested
• Financial question – how can you fund yourself during internship (airflight, visa)
• How long do you want to go (when start – end)
• Are you ready to sign contract and make the payment after contract (reduce the exception, especially big LC)

Don’t lie to your EP, the less expectation about the quality of internship you set, the better quality they will receive. Remember tell them this is culture experience, we want to push student out of comfort zone.

PS from Yi Fan: *Ok I have mentioned this million time, I am sure you guys know how to set expectation!! * But make sure your whole LC understand it!!

Expectation setting list for RB and what are we looking for in Second Cycle

1. Ready to go – sign contract and pay
2. Ready to run GIV (commit sometime in AIESEC before internship) – explain the reason why – we want student know more about the issues and team working experience in AIESEC – develop your skill because this is O.E (Hons) not just an O.E
3. Attend RTS2 – remember no exception because this is the only way we can ensure our EP go through introduction stage. We have no time to introduce aiesec to them later.
4. Can fund themselves!

NB: Once again, tell your whole LC!!!! include new member | I don't know how but we need to!


OGX Summit

• Potentially Oct 3rd - 5th

Main objective:

1. OGX bonding – we are the coolest team ☺
2. Reward ourselves – after the three months hard work! We have to party hard together!
3. Matching – ensure we able to match all our EPs in very last month and turn available to match, and match to realisation!!!
4. Strategy discussion – OGX in Cycle 3-5 – graduation product, raise EPs for our successor.

Project Update - Vivian

• Please confirm all OCPs for CD and CSR projects > Viv will be sharing an excel spread sheet
  
• Ensure all project proposal and project planning spreadsheet sent to respective OCPs
  
• Any ideas for a CD and CSR project name?

News of the week

• OMGosh Yi Fan's going to faci at the GN pre meeting *clap clap*
  
• *Clap clap* our strategy is aligned w/ the AI strategy i.e. the way we do exchange
• Name for CSR project *drum rolls* > Project RESPONZ (responsible NZ)