Meeting # 1 - July 23rd

Review Board

• Review Board - all the material will be sent out by this week
  
  • Please update RB dates if you haven't done so
    
• New contract to be sent out
  
  • Please do not fill out any contracts just yet

  EP Raising

• Once RB is passed, set up at 1 hr meeting w/ the EP
  
  • Sign contract
  • Expectation setting
  • Upload the EP form to myaiesec.net
    
    • The form can be updated before payment
      
• Do not email Yi Fan or Anna about the signing of the contract or that the EP has paid because they will update the Google doc daily > "EP status and payment tracking"
  
• Yi Fan will send out myaiesec.net guideline / manual about how to upload EP form by 31st July
  
• After you upload the form or sign the contract please remember to update your "LC EP tracking system"
  
• Use your own account to upload EP form, you as their EP manager

National Strategy - Second Cycle

• EP package (flight, visa, internship fee) is still in progress
  
• Alternatively, another idea is "the first 10 people matched to a particular destination (China, India, Poland) will get cheaper flights thru our partner and possibly even a free visa
  
  • This means 10 for China, 10 for India and 10 for Poland
    
• LC ER can come up w/ own LC partnerships
  
  • Please contact ER MC before doing so
    
• EP package for EP to take overseas
  
  

  PBOX

• PBOX comprises of TWO components (1) learning (2) exchange
  
• For 1st cycle members:
• Learning - logistics, content of GIV and mentoring members recruited from 2nd cycle
• Exchange - finding and matching internship
  
• For 2nd cycle members:
• Learning - preparing GIV
• Exchange - finding and matching internship

• GIV is a learning event i.e. TM responsible.
• • ER is responsible for the external part
  • NB - please remind EBs that all 'learning' components of the PBOX is TM and ER responsible - OGX DOES EXCHANGE!
    
    

    Important Google Docs

• Country Partnership and TN contacts
  
  • Doc w/ all updates about our cys (country) partnership
    
    • We won't be setting up too many partnership but will be useful when it comes to matching
    • Yi Fan and Viv will continue to contact different LCs and country to look for potential supply
  • Also w/ ICX contacts around the world
    
• OGX 08-09 functional Planning
  
  • Yi Fan has made some changes to targets on the basis that some matching times are not realistic - please check
  • Print this out and place it in your @ office - this to be tracked weekly
    
• EP status and payment tracking
  
  • Refer to EP raising section of this doc
    
• LC: EP tracking System
  
  • Refer to EP raising section of this doc
    
• TN JD/project outline and country partnership
  
  • Please download via "yousendit"

  General Info

• Target update
  
  • One month to raise 105 EPs
  • One month to match 26 EPs
    
• Please track this weekly before our meeting
  
  • If we are behind our goal we can come out w/ a different strategy
    
• Please concentrate on promoting the 4 EP partnerships:
  
  • China / India / Poland and Ukraine
  • NB: Flights to Ukraine is expensive, so plan is for EPs to fly to Poland and then train to Ukraine

  TO DO before next meeting

• Please provide feedback for this meeting:
  
  • Anything that needs to be improved?
    
    • You can be harsh Yi Fan and Viv can take it