orangeeeeee

Special dedication to my coolest ever OGXers!!!! <3 <3


THE logo (NZICA) that generates $3500, more money than WKT had ever get to spend hahah

yes~~ WKT in the house! =)

Meeting #2 - July 28th

Agenda

8:30 Start
8:35 July KPI Update
8:40 Aug Target Review based on TM HR Planning
8:50 2nd Cycle Recruitment - Strategy Discussion
9:15 Destination Promotion
9:20 RB Manual
9:25 Update Blog Next week meeting & Individual Meeting
9:30 End

July KPI update

LC Raise Realise
AKL 5 1
WKT 2 -
VIC - 2
CTB - 1

Ying Fei: Check if Louise Gardener going on exchange > if not then Yi Fan will change her status to on hold by the end of July

Aug target review based on TM HR planning

LC TM HR capacity
AKL Not sure
WKT Max 15
MWT Max 16
VIC 16 confirmed
CTB 9 positions available and targeting for 30

NB: This is not meeting our EP target > need to review Aug EP target

Yi Fan will be reviewing the target every month but not changing the total target.
If you think your LC cannot meet the target from the first two cycles then we will spread it to the rest of the year and come up w/ a different strategy to achieve our target.
We will start planning the 3, 4 and 5th cycle next month : )

TO DO: Please review EP raise target for Aug w/ TM director and get back to Yi Fan by 30th July
Targets can be viewed on the Google doc "OGX functional planning"

2nd cycle recruitment - strategy discussion

Overseas strategy:

• EP pays fee before they attend RB and sign the contract after they pass RB
• There is an RB day that preps EP going on exchange, they will be informed of all the details regarding the @ internship and allows us to set the right expectations w/ them
• AC and RB will run parallel on the same day so that it would be an entire day of selection
• Advantage - reduce work load of the LC and ensure that we are not wasting effort in preparing RB in which the EP isn't ready for exchange. Also won't have to spend time to sign contract and raise EP form after RB i.e. we can start matching straight after RB.
  
• Application for O.E (hons)
• RBP (RB prep) - session on details about (Exchange, RB, Selection, EP contract, Payment / internship cost, Visa)
• EP pays internship fee - this will allow us to calculate how many ppl will be going on exchange but may need to consider whether people can pay and whether ppl trust us w/ the money (To make this work we need to make sure RB prep day is very professional)
• Alternatively we could make them pay after selection (RB)
• Selection (AC and RB on the same day) - this is to reduce logistic arrangement
• Sign contract upon passing RB
• Match
  
  NB: Please discuss w/ your LC and send Yi Fan an email on suggestions / comments etc

Destination promotion

House of travel meeting: Not sure if we can get cheaper tickets so probably stick w/ cheaper flight for the first 10 people to be matched to one of the 4 destinations (China, India, Poland and Ukraine)
EP package - may incl flight, visa, insurance discount and maybe a travel book
STA: Nick will be meeting w/ STA when he goes up to AKL

NB: Please focus on promoting those 4 destinations - China, India, Poland and Ukraine (Asia and Central Eastern Europe)

• SELTI Hungary is more suited for long term EPs
• Selective countries form Africa are also available
• Also, the reason why we need to focus on this is so that we don't set the wrong expectation and don't waste time on the wrong target - unless they are very flexible, otherwise if they want to travel to countries outside of these 4 it would be hard for them to match

RB manual

Please check it and if you have any questions email Yi Fan
Yi Fan sacrificed a whole weekend doing it so read it thoroughly lol!

Update blog / next week's meeting and individual meeting

• Weekly meetings set on Mondays 8:30pm
• If you want individual meetings please choose a time w/ Yi Fan on her Google calendar (she prefers afternoon : P)
• Yi Fan will be away Aug 11th - Sep 2nd for IC
• PS: Please post on the blog otherwise Viv will just be posting boring mins on it and nothing else

Meeting # 1 - July 23rd

Review Board

• Review Board - all the material will be sent out by this week
  
  • Please update RB dates if you haven't done so
    
• New contract to be sent out
  
  • Please do not fill out any contracts just yet

  EP Raising

• Once RB is passed, set up at 1 hr meeting w/ the EP
  
  • Sign contract
  • Expectation setting
  • Upload the EP form to myaiesec.net
    
    • The form can be updated before payment
      
• Do not email Yi Fan or Anna about the signing of the contract or that the EP has paid because they will update the Google doc daily > "EP status and payment tracking"
  
• Yi Fan will send out myaiesec.net guideline / manual about how to upload EP form by 31st July
  
• After you upload the form or sign the contract please remember to update your "LC EP tracking system"
  
• Use your own account to upload EP form, you as their EP manager

National Strategy - Second Cycle

• EP package (flight, visa, internship fee) is still in progress
  
• Alternatively, another idea is "the first 10 people matched to a particular destination (China, India, Poland) will get cheaper flights thru our partner and possibly even a free visa
  
  • This means 10 for China, 10 for India and 10 for Poland
    
• LC ER can come up w/ own LC partnerships
  
  • Please contact ER MC before doing so
    
• EP package for EP to take overseas
  
  

  PBOX

• PBOX comprises of TWO components (1) learning (2) exchange
  
• For 1st cycle members:
• Learning - logistics, content of GIV and mentoring members recruited from 2nd cycle
• Exchange - finding and matching internship
  
• For 2nd cycle members:
• Learning - preparing GIV
• Exchange - finding and matching internship

• GIV is a learning event i.e. TM responsible.
• • ER is responsible for the external part
  • NB - please remind EBs that all 'learning' components of the PBOX is TM and ER responsible - OGX DOES EXCHANGE!
    
    

    Important Google Docs

• Country Partnership and TN contacts
  
  • Doc w/ all updates about our cys (country) partnership
    
    • We won't be setting up too many partnership but will be useful when it comes to matching
    • Yi Fan and Viv will continue to contact different LCs and country to look for potential supply
  • Also w/ ICX contacts around the world
    
• OGX 08-09 functional Planning
  
  • Yi Fan has made some changes to targets on the basis that some matching times are not realistic - please check
  • Print this out and place it in your @ office - this to be tracked weekly
    
• EP status and payment tracking
  
  • Refer to EP raising section of this doc
    
• LC: EP tracking System
  
  • Refer to EP raising section of this doc
    
• TN JD/project outline and country partnership
  
  • Please download via "yousendit"

  General Info

• Target update
  
  • One month to raise 105 EPs
  • One month to match 26 EPs
    
• Please track this weekly before our meeting
  
  • If we are behind our goal we can come out w/ a different strategy
    
• Please concentrate on promoting the 4 EP partnerships:
  
  • China / India / Poland and Ukraine
  • NB: Flights to Ukraine is expensive, so plan is for EPs to fly to Poland and then train to Ukraine

  TO DO before next meeting

• Please provide feedback for this meeting:
  
  • Anything that needs to be improved?
    
    • You can be harsh Yi Fan and Viv can take it